3.1
The Handbook shall be amended on a biennial basis according to the following process:
3.1.1
In academic years beginning with an odd-numbered year, proposals to amend the Handbook must first be presented to the Faculty Governance Committee for consideration.
3.1.1.1
Proposals to the Faculty Governance Committee may come from the Board of Trustees or administration through the CAO, standing or special faculty committees, or academic departments.
3.1.1.2
Proposals should include the:
3.1.1.2.1
specific/suggested section to be amended;
3.1.1.2.2
concern with current written language and rationale for amendment;
3.1.1.2.3
suggested addition, replacement, and/or deletion of language.
3.1.1.3
If the Faculty Governance Committee accepts the proposal, it will be incorporated into a draft of the Handbook and presented as a motion from committee for conditional approval at the next allowed regular meeting of the faculty.
3.1.1.3.1
Motions for conditional approval may be made at any regular meeting of the Faculty, excluding the April meeting.
3.1.1.3.2
Motions for conditional approval must be disposed of like any other motion and conditional approval requires a majority vote of the Faculty.
3.1.1.3.3
If a proposal is not accepted by the Faculty Governance Committee, the motion, vote, and proposal is sent as an FYI to the next regular faculty meeting, in case broader consideration is warranted.
3.1.1.4
Amendments receiving conditional approval are passed on by the Chair to the CAO. The CAO will review the conditionally approved amendments, consulting with the Faculty Governance Committee, Chair, President and/or others as needed. The CAO either concurs with the conditional approval, rejects the proposed amendments, or submits modified/edited/alternative amendments as motions for conditional approval back to the faculty.
3.1.1.5
The Faculty Governance Committee will compile all Handbook amendments for which the CAO has concurred on conditional approval. Any amendments not receiving such concurrence by the end of the March regular faculty meeting are dead.
3.1.1.6
The Faculty Governance Committee will present a draft of the Handbook containing only the amendments described in Chapter 3.1.1.5 of this Handbook at the April regular faculty meeting and offer a motion from committee of recommendation for adoption. Such a motion must be approved by a majority vote of the voting membership of faculty holding voting rights as defined in Chapter 2 of the Faculty Bylaws held at (or shortly following) the April meeting.
3.1.1.7
If the motion for adoption is approved, the chair passes the draft of the Handbook to the CAO, who submits the draft to the President. A legal review may be initiated as part of this process. If a legal review is not initiated, or if one is and there are no recommendations resulting from legal review, the President follows the established process (See Appendix A) for ultimate consideration by the Board of Trustees.
3.1.1.7.1
Any recommendations from legal review are passed as soon as possible back to the chair of the Faculty Governance Committee who will work with the committee and others as needed to address the recommendations and present any changes as a draft to be considered as a motion from committee of recommendation for adoption at the beginning of the next academic year. Such a motion must be approved by a majority vote of the voting membership of faculty holding voting rights as defined in Chapter 2 of the Faculty Bylaws prior to the fall Board of Trustees meeting.
3.1.1.7.2
If the motion for adoption is approved, the chair passes the draft of the Handbook to the CAO, who submits the draft to the President. The President follows the established process (See Appendix A) for ultimate consideration by the Board of Trustees.
3.1.1.8
Board decisions regarding amendments to the Handbook shall be communicated back to faculty. Amendments will not take effect unless adopted by the Board of Trustees.
3.1.2.5
Board decisions regarding amendments to the Handbook shall be communicated back to faculty. Amendments will not take effect unless adopted by the Board of Trustees.
3.1.2
In academic years beginning with an even-numbered year, a need to amend the Handbook on a timelier basis may arise. Proposals to amend the Handbook in this manner must first be presented to the Faculty Governance Committee, Academic Dean, and CAO for consideration.
3.1.2.4
If the motion for adoption is approved, the chair passes the draft of the Handbook to the CAO, who submits the draft to the President. A legal review may be initiated as part of this process. If a legal review is not initiated, or if one is and there are no recommendations resulting from legal review, the President follows the established process (See Appendix A) for ultimate consideration by the Board of Trustees.
3.1.2.4.1
Any recommendations from legal review are passed as soon as possible back to the chair of the Faculty Governance Committee who will work with the committee and others as needed to address the recommendations and present any changes as a draft to be considered as a motion from committee of recommendation for adoption at the next regular faculty meeting. Such a motion must be approved by a majority vote of the voting membership of faculty holding voting rights as defined in Chapter 2 of the Faculty Bylaws.
3.1.2.4.2
If the motion for adoption is approved, the chair passes the draft of the Handbook to the CAO, who submits the draft to the President. The President follows the established process (See Appendix A) for ultimate consideration by the Board of Trustees.
3.1.2.3
If the Faculty Governance Committee, in collaboration with the academic Dean and CAO, accepts the proposal, it will be incorporated into a draft of the Handbook and presented as a motion from committee of recommendation for adoption at the next regular faculty meeting. Such a motion must be approved by a majority vote of the voting membership of faculty holding voting rights as defined in Chapter 2 of the Faculty Bylaws held at (or shortly following) the meeting.
3.1.2.3.1
If a proposal is not accepted by the Faculty Governance Committee, in collaboration with the academic Dean and CAO, the motion, vote, and proposal is sent as an FYI to the next regular faculty meeting, in case broader consideration is warranted.
3.1.2.2
Proposals should include the:
3.1.2.2.1
specific/suggested section to be amended;
3.1.2.2.2
concern with current written language and rationale for amendment, including why such an amendment cannot wait until the next biennial review;
3.1.2.2.3
suggested addition, replacement, and/or deletion of language.
3.1.2.1
Proposals to the Faculty Governance Committee may come from the Board of Trustees or administration through the CAO, standing or special faculty committees, or academic departments.
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